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Executive Assistant to the CIO / Executive Staff Assistant

Company: Michigan State University
Location: East Lansing
Posted on: December 1, 2019

Job Description:

Executive Assistant to the CIO / Executive Staff Assistant Job no: 623825 Work type: Support Staff Pay Grade: 11 Major Administrative Unit / College: Information Technology Services Department: It Services Vp And Cio 10047005 Salary: Salary Commensurate with Experience Location: East Lansing Categories: Full Time (90-100%), Administrative Professionals- AP, Human Resources Working/Functional Title Executive Assistant to the CIO Position Summary Provides executive support and maintains general administrative CIO office operations for the Senior Vice President and CIO for MSU Information Technology while exercising exceptional organizational and communication skills, sound judgment, and the ability to prioritize tasks while maintaining strict confidentiality. Duties will include scheduling and maintaining calendars, coordinating and preparing materials for meetings and recurring events; creating and editing presentations, spreadsheets, financial ledgers and documents; arranging travel and processing reimbursements electronically; compiling and analyzing data and reports; reviewing and directing mail and email including acknowledging, organizing and relaying sensitive information; maintain a filing system to support the CIO office and supervisor; coordinate the general office operations for the CIO office; interpret and summarize materials in order to keep the Senior Vice President and CIO and other senior leadership staff informed of relevant information; develop and maintain positive relationships with various offices across campus in alignment; act as a liaison with department administrative staff and senior leadership by leading an administrative cohort meeting. The candidate for this position will professionally interact with faculty, staff, administrator, executives, students and external customers as well as serve as an interface with other MSU IT staff members. The candidate must be able to complete work with frequent interruptions, handle diverse and multiple tasks, and prioritize work in the context of a busy high activity environment. Unit Specific Education/Experience/Skills Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in calendaring and arranging travel, maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Proficient experience with Microsoft Outlook, Excel, Word and PowerPoint software; ability to manage complex schedules; ability to work independently and with confidence to take initiative and to be proactive; detail oriented with a high degree of accuracy; excellent communication and interpersonal skills; focus on service, problem-solving, teamwork, adaptability to change, and continuous learning for self-improvement; strong ability to interpret information in order to coordinate projects Required Application Materials Resume, cover letter, writing sample and certifications Special Instructions Please provide 3 references knowledgeable of your work Work Hours STANDARD 8-5 Bidding Eligibility ends 11/26/2019 at 11:55 PM Advertised: Nov 20, 2019 Eastern Standard Time Applications close: Dec 3, 2019 Eastern Standard Time

Keywords: Michigan State University, East Lansing , Executive Assistant to the CIO / Executive Staff Assistant, Other , East Lansing, Michigan

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