Head of University Archives Librarian I/II-Continuing
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Work type:Faculty/Academic Staff
Major Administrative Unit / College:Libraries
Sub Area:FAS- Fac./Acad Staff
Categories:Full Time (90-100%), Continuing System Academic
Staff, Library/Museums/Archives, Non-Union
Head of University Archives Librarian I/II-Continuing
The Michigan State University (MSU) Libraries invites a
forward-looking and creative professional to bring fresh
perspectives to our position as Head of University Archives.
Reporting to the Associate Dean of Collection Strategies &
Preservation, the Head of University Archives will lead the
Libraries' efforts to transform and invigorate archival services
including reimagining service provision and building successful
relationships to ensure a robust program of outreach, education,
materials acquisition, access, and preservation.
Archival resources play an important role in the Libraries'
support of instruction and research at MSU. The University Archives
collects the official historical records of Michigan State
University, including records created by the Board of Trustees,
departments, offices, programs, and committees, as well as the
material of individual faculty, staff, students, student groups,
and alumni. There is also a focus in collecting material related to
the campus environs. The formats collected include papers, audio,
film, video, photographs, scrapbooks, and digital files.
This position will encourage, empower, mentor, and supervise
seven Archivists in various stages of our faculty continuing
appointment process, and one Archival Assistant. Skills in creating
a respectful, professional, productive, and collaborative
environment while empathetically yet firmly leading change are
+ Establishes and manages the strategic direction of the
University Archives with direction from the Dean of Libraries.
+ Ensures appropriate oversight of all Archives' activities.
+ Prioritizes service, instruction, outreach, and
+ Oversees the development and implementation of policies,
procedures, standards, workflows, and best practices for archival
materials including collection analysis and management, selection,
processing, description, housing, storage, security and
+ Supervises and mentors Archives' staff including but not
limited to establishing goals, encouraging, and supporting
continuous learning and development, and conducting performance
+ Prioritizes workflows and communicates priorities and
processing plans with others, including preservation staff, as
+ With direction from the Dean of Libraries, and in
collaboration with the Associate Dean for Collection Development
and the Head of Special Collections, oversees the selection,
evaluation, and maintenance of new archival materials within
established collecting areas and in alignment with the Libraries'
Collection Development Policy. This includes assisting with
acquisitions decisions, suggesting areas for future growth and
evaluating donations and gift proposals.
+ Participates in developing instructional and outreach programs
and activities to promote knowledge and use of archival
+ In collaboration with archivists, subject specialists, and
cataloging & metadata staff, establishes digitization priorities
and designs and implements project plans to address the
+ Provides administrative support for archival reference and
+ Contributes to cultivation and stewardship of prospective
+ Works with the Libraries' fiscal officer to gain understanding
of and appropriately monitor Archives' finances.
+ Initiates and contributes to grant development, work plans,
and budgets as appropriate.
+ Prepares statistical and other reports as needed or
+ Performs other appropriate duties as assigned. Evening and
weekend hours may be required.
The successful candidate must be creative, flexible, broadly
focused, and adventurous enough to expand or shift responsibilities
to meet evolving needs.
Archivists are appointed as regular faculty in the librarian
continuing appointment system and are engaged in scholarship,
professional development, and service consistent with a faculty
appointment. Engaged involvement in professional organizations
relevant to archival work is expected and valued. Additionally,
archivists serve on library and university committees as elected or
The MSU Libraries values diversity of thought, perspective, and
experience and is actively committed to a culture of inclusion and
respect. The candidate will enthusiastically partner with others to
grow our welcoming multicultural environment. More information on
our dedication to diversity, equity, and inclusion is available
Michigan State University Libraries serve more the 5,700
faculty, 39,000 undergraduates, and 11,000 graduate and
professional students on a park-like campus of over 5,000
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, citizenship, age,
disability or protected veteran status.
Masters -Library and Information Science
+ Master's degree in library or information science from a
program accredited by the American Library Association, preferably
with formal archival coursework and/or archival specialization.
+ Experience working in an archival institution.
+ Demonstrated knowledge of current archival theory and accepted
+ Planning and leadership skills, with the ability to function
independently, take initiative, and set goals and prioritize in a
dynamic environment, attention to detail.
+ Outstanding oral and written communication skills.
+ Exceptional interpersonal skills including the ability to
develop a cohesive team and effectively manage conflict.
+ Outstanding ability to establish positive, enthusiastic, and
productive collaborations working with a wide variety of
constituencies and colleagues including faculty, students,
administrators, and national organizations.
+ Demonstrated ability to be flexible in a changing
+ Strong commitment to diversity, equity and inclusion and a
desire to work in and foster a collaborative, respectful
+ Strong service orientation.
+ Preparation and commitment to engage in scholarly activity and
service consistent with a faculty appointment.
+ Capacity and commitment to engage independently in continuing
+ Leadership experience in a university archives or archival
+ Experience with grant writing and grant management.
+ Experience with development and fundraising.
+ Knowledge of environmental needs for archival collections,
disaster management, planning and recovery.
+ Knowledge of and experience with archival IT solutions for
preservation and access.
+ Project management experience.
Required Application Materials
Interested applicants should provide a letter of application,
CV/resume, and names, addresses and email addresses of three
references (2 must be present/past supervisors).
+ This position will be a Librarian I or Librarian II based on
+ Minimum salary is $70,000. Salary is negotiable.
+ MSU provides generous fringe benefits.
The Libraries are at the center of academic life at Michigan
State University, providing expertise, collections, and
infrastructure for discovery and creation. We facilitate
connections that support research, teaching, and learning in our
local and global communities. Discover more about us
Michigan State University has been advancing the common good
with uncommon will for more than 160 years. One of the top research
universities in the world, MSU pushes the boundaries of discovery
and forges enduring partnerships to solve the most pressing global
challenges while providing life-changing opportunities to a diverse
and inclusive academic community through more than 200 programs of
study in 17 degree-granting colleges.
Advertised:Mar 25, 2021Eastern Daylight Time