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Financial Administrator

Company: Peoples Church
Location: East Lansing
Posted on: June 1, 2021

Job Description:

Job Description Finance Administrator The Peoples Church Full-time, Non-Exempt

The Finance Administrator is responsible for all financial activities of the church including maintaining the general ledger, cash flow, payroll, accounts payable and budgeting. The Finance Administrator also works with the Treasurer and church lay leaders to ensure the financial health of the church.

Duties and Responsibilities 1. Revenue Record all church revenue including contributions (pledged and unpledged), memorial gifts, special offerings, income from building rental and parking fees, and monthly endowment distributions. Create invoices for all building rental and confirm payment. Record contribution receipts, manual, online and stock gifts to contributor records and then post these deposits to the general ledger.

2. Payroll Prepare bi-weekly payroll and maintain up-to-date employee records for non-preschool employees. Manage employee benefit programs including payments to vendors and correct processes in payroll. Process payroll tax payments (local, state, and federal). Enroll new employees confirming proper documents are received. Confirm and document housing allowances. Calculate and pay workers compensation. Generate and issue W-2s at year end. Responsible for quarterly and annual payroll filings.

3. Accounts Payable Maintain database of vendors, code payables to general ledger expenses, verify requisitions and approval signature(s), prepare and print checks on a weekly basis for the Treasurer. Maintain file of W-9s for all sub-contractors, issue 1099s at year end.

4. Bank Deposits Prepare weekly bank deposits using proper cash counting procedures; post deposits to appropriate accounts. Record all additions and deductions on the bank statements. Coordinate bank reconciliation.

5. Reports and Records Prepare monthly financial statements for the Treasurer and create income & expense reports for all Ministries. Maintain the financial records of the church.

6. Credit Cards Review receipts for all employee credit cards and verify requisitions and approval signature(s). Make journal entries.

7. General Accounting Make monthly withdrawal from endowment, and reconcile endowment fund value to statement. Prepare other journal entries as necessary. Review monthly financial statements before they are issued. Analysis of Revenue and Expenses (Income Statement), Balance Sheet and Summary of Restricted Accounts. Update year-end ACS (accounting software) records and input fiscal year budget information.

8. Budgets Working with the Finance Ministry, the Personnel Committee, the Senior Pastor and the Facility Director, develop the annual budget, including projections for income and expenses.

9. Stewardship Work with the Stewardship Committee to promote and track the Annual Campaign. Prepare reports for Stewardship Committee as requested. Maintain confidential pledge data, including pledge amounts and pledge fulfillment. Generate and send giving statements on a quarterly basis. Assist members in setting up on-line donations and respond to giving queries.

10. Membership Oversee and maintain up-to-date records of church membership in Realm.

11. Other Duties Assist ministries in managing income and expenses for events following best practices for cash collection. Attend monthly Finance Ministry meetings, as well as all Stewardship Committee meetings. Work with the Treasurer and other members of the Finance Ministry to create a manual of Financial Policies and Procedures. Assist Treasurer and Finance Ministry in preparing for annual audit. Work with external accounting consultant as required.

Compensation commensurate with experience. Full-time position includes competitive benefits.

Keywords: Peoples Church, East Lansing , Financial Administrator, Other , East Lansing, Michigan

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