Job Description Finance Administrator The Peoples Church
The Finance Administrator is responsible for all financial
activities of the church including maintaining the general ledger,
cash flow, payroll, accounts payable and budgeting. The Finance
Administrator also works with the Treasurer and church lay leaders
to ensure the financial health of the church.
Duties and Responsibilities 1. Revenue Record all church revenue
including contributions (pledged and unpledged), memorial gifts,
special offerings, income from building rental and parking fees,
and monthly endowment distributions. Create invoices for all
building rental and confirm payment. Record contribution receipts,
manual, online and stock gifts to contributor records and then post
these deposits to the general ledger.
2. Payroll Prepare bi-weekly payroll and maintain up-to-date
employee records for non-preschool employees. Manage employee
benefit programs including payments to vendors and correct
processes in payroll. Process payroll tax payments (local, state,
and federal). Enroll new employees confirming proper documents are
received. Confirm and document housing allowances. Calculate and
pay workers compensation. Generate and issue W-2s at year end.
Responsible for quarterly and annual payroll filings.
3. Accounts Payable Maintain database of vendors, code payables
to general ledger expenses, verify requisitions and approval
signature(s), prepare and print checks on a weekly basis for the
Treasurer. Maintain file of W-9s for all sub-contractors, issue
1099s at year end.
4. Bank Deposits Prepare weekly bank deposits using proper cash
counting procedures; post deposits to appropriate accounts. Record
all additions and deductions on the bank statements. Coordinate
5. Reports and Records Prepare monthly financial statements for
the Treasurer and create income & expense reports for all
Ministries. Maintain the financial records of the church.
6. Credit Cards Review receipts for all employee credit cards
and verify requisitions and approval signature(s). Make journal
7. General Accounting Make monthly withdrawal from endowment,
and reconcile endowment fund value to statement. Prepare other
journal entries as necessary. Review monthly financial statements
before they are issued. Analysis of Revenue and Expenses (Income
Statement), Balance Sheet and Summary of Restricted Accounts.
Update year-end ACS (accounting software) records and input fiscal
year budget information.
8. Budgets Working with the Finance Ministry, the Personnel
Committee, the Senior Pastor and the Facility Director, develop the
annual budget, including projections for income and expenses.
9. Stewardship Work with the Stewardship Committee to promote
and track the Annual Campaign. Prepare reports for Stewardship
Committee as requested. Maintain confidential pledge data,
including pledge amounts and pledge fulfillment. Generate and send
giving statements on a quarterly basis. Assist members in setting
up on-line donations and respond to giving queries.
10. Membership Oversee and maintain up-to-date records of church
membership in Realm.
11. Other Duties Assist ministries in managing income and
expenses for events following best practices for cash collection.
Attend monthly Finance Ministry meetings, as well as all
Stewardship Committee meetings. Work with the Treasurer and other
members of the Finance Ministry to create a manual of Financial
Policies and Procedures. Assist Treasurer and Finance Ministry in
preparing for annual audit. Work with external accounting
consultant as required.
Compensation commensurate with experience. Full-time position
includes competitive benefits.