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Spartan One-Stop Director / Chief of Staff/S

Company: Michigan State University
Location: East Lansing
Posted on: September 24, 2022

Job Description:

Job postingsSpartan One-Stop Director / Chief of Staff/SShare this:

  • - More (http://www.addthis.com/bookmark.php?v=250&username=pageup) Back to search results Apply now Job no: 812615 Work type: Support Staff Pay Grade:16Major Administrative Unit / College:Enrollment And Academic Strat PlanningDepartment:Ap Enrl And Academic Strategic Planning 10051367Sub Area:APSA- Pro SupervisorySalary:Salary Commensurate with ExperienceLocation: East Lansing Categories: Administrative/Business/Professional, Education/Training, Financial/Accounting, Operations Services, Human Resources, Professional Supervisory- APSA, Full Time (90-100%), Union, Remote-Friendly Working/Functional TitleSpartan One-Stop DirectorPosition SummaryMichigan State University invites applications for the position of Spartan One-Stop Director. The One-Stop reports to the Assistant Provost of Enrollment and Academic Strategic Planning and is responsible for the leadership and management of the One-Stop. The primary purpose of the One-Stop is to provide integrated student services regarding Financial Aid, Student Accounts, and Registrar with future consideration to expand the service model to include other key offices (e.g. Admissions, Academic Advising, etc.) to promote a personalized and unified student experience and a culture that supports student success. The Director will provide oversight, strategic planning, supervision, leadership, and management of staff and operations of this newly integrated cross-functional service in the areas of a call center, registration, financial aid, and student billing and payment. Through collaboration with university offices, the Director will be responsible for the transition and implementation of the new service model, including but not limited to, hiring and training of staff.The Directors responsibilities include, but are not limited to, the following:
    • Set the strategic vision (developing annual goals/objectives) for the One-Stop for the University in relation to providing the most effective student services in the most efficient manner possible.
    • Collaborate with key stakeholders to set policy in a proactive, timely manner and lead the implementation of policy.
    • Lead internal and external communications for the registrar, financial aid, and student accounts in a proactive manner and collaborate with respective offices and the Enrollment Management Communications Manager to disseminate information quickly. This includes developing a comprehensive communication plan along with managing the One-Stop's website and informational brochures.
    • Serve as liaison between Enrollment Management units, academic departments, Student Affairs, and Student Accounts in all One-Stop-related initiatives and facilitate communication and collaboration among these units.
    • Serve on various student services focused campus committees.
    • Contract third-party vendors and lead design, implementation, training, and maintenance, on a continual basis.
    • Continually evaluate policies, performance data, programs, and services of the department to ensure compliance, quality, efficiency, and effectiveness of operations.
    • Manage all personnel functions for employees in the office related to recruitment, training, assignment of responsibilities, supervision, and evaluation.
    • Plan, monitor, and maintain the One-Stop's budget and approve operating expenses according to the Universitys policies and procedures.
    • Evaluate technical needs and enhancements used in student services administration and incorporate improvements and modifications when appropriate.
    • Work collaboratively with advising offices in the creation of the One-Stop and have working knowledge of advising practices.
    • Ensure the security and confidentiality of all student record information and submitted documentation to comply with Federal Educational Rights and Privacy Act (FERPA).Unit Specific Education/Experience/SkillsKnowledge equivalent to that which normally would be acquired by completing a four year college degree program in Business Administration, Accounting, Management or related field; five to eight years of related and progressively more responsible or expansive work experience in financial management and analysis, personnel management, and computer systems use and development; or an equivalent combination of education and experience.Desired QualificationsMichigan State University seeks an experienced student services professional who will provide strong directional leadership to the newly developed One-Stop. A Masters degree is preferred. Preference will be given to candidates with a minimum of five years of broad experience in comprehensive management of an integrated services unit or candidates with a minimum of five years of progressive experience within a One-Stop Center. Preference will be given to candidates with position-related experience in a four-year college or university setting. Progressive experience at the Director or Associate Director level with strong leadership, budget management, and technical experience is required. The successful candidate will possess the following qualities/attributes (in no particular order):
      • Must present strong decision-making skills that include the ability to evaluate data quickly, set policy, and lead process implementation.
      • Demonstrated ability to serve as the lead communicator of policy and process with effective and timely communication to internal staff, students, parents and guardians, and the campus community.
      • Demonstrated ability to lead an organization through changesincluding the integration of new student services and continual evaluation and enhancement of business processes.
      • Strong proactive planning, assessment/analysis, research, and organizational skills are essential.
      • Proven ability at tracking data closely and preservation of data for comparative analysis.
      • Knowledge of One-Stop student service center related IT development, leveraging strategies, and best practices is critical.
      • Thorough understanding of student services regulations, practices, and technology is required.
      • Additional demonstrated abilities should include effective public speaking, networking and relationship development, professional and collaborative communication style, sound philosophy of team development, strategic visioning and execution, inclusivity and understanding of people from many diverse backgrounds, creative problem-solving skills, and strong work ethic.
      • Recognizes that exemplary student service is a relationship-driven, student-focused enterprise and that retention and graduation are catalysts for student success.
      • Demonstrate a record of accomplishment of success in leading, mentoring, and inspiring a student services office to achieve measurable goals and fostering an attitude of staff responsiveness.
      • Possess a strong commitment to diversity and is able to provide examples of the commitment to recruiting and hiring practices.
      • Maintain a focus on continual process improvement/reengineering through effective assessment and analysis.
      • Appreciate that integrated student services for both undergraduate and graduate students are a key component in a comprehensive university-wide enrollment management strategy.
      • Be committed to building and maintaining a strong, resilient, and resourceful One-Stop team; support sustained professional growth and contributions, assure transparency, and maintain open communication with staff.
      • Understand the dynamics of growth and tuition-driven institutions and the role of integrated student services in the recruitment process.
      • Serve as a strong administrator and advocate for One-Stop student services across the University.Equal Employment Opportunity StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.Required Application MaterialsResume, Cover Letter and contact information for Three Professional References. Together-we-will StatementThe university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:https://msu.edu/together-we-will/Special InstructionsPlease submit your resume, along with cover letter addressing your extent of experience, and why you feel this position would be a positive career move for you. Please include the names, email addresses, and phone number for three professional references. Work HoursSTANDARD 8-5Remote Work StatementMSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.Bidding eligibility ends on 9/20/2022 at 11:55 PMAdvertised: Sep 14, 2022 Eastern Daylight Time

Keywords: Michigan State University, East Lansing , Spartan One-Stop Director / Chief of Staff/S, Executive , East Lansing, Michigan

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