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Secretary II

Company: Michigan State University
Location: East Lansing
Posted on: May 16, 2019

Job Description:

Secretary II Job no: 575432 Work type: Support Staff Pay Grade: 07 Major Administrative Unit / College: International Studies And Programs Department: Canadian Studies Center 10054134 Salary: Salary Commensurate with Experience Location: East Lansing Categories: 1/2 Time (50-64.9%), Clerical Technical- CT, Office/Clerical Support, Union Position Summary International Studies and Programs (ISP) at Michigan State University is seeking a half-time Secretary II to provide support for the Canadian Studies Center. In this role, the Secretary II ensures efficient office operations by performing a wide variety of activities that support the center. Essential duties & responsibilities include: performing general office support duties including scheduling meetings, answering phones, responding to email inquiries, and ordering office supplies; providing logistical meeting/conference support (registration, domestic and international travel arrangements, meeting location, equipment, etc.); acting as primary point of contact for visitors; maintaining files, calendars, and databases for contacts and mailings; drafting, proofreading, and editing correspondences and reports; monitoring Web site revisions and updates; processing domestic and international travel requests, authorizations, and reimbursements; providing leadership to student employees including assigning their tasks, reviewing work, and training; performing other secretarial duties as needed. Unit Specific Education/Experience/Skills Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; or an equivalent combination of education and experience. Desired Qualifications Proficient with Microsoft Office products such as Outlook, Word and Excel; experience with proofreading and editing; some experience with social media and databases; experience with MSU's Enterprise Business System (EBS) including Kuali Financial System (KFS), as well as knowledge of University policies and procedures; strong organizational and problem solving skills; ability to juggle multiple tasks simultaneously; ability to set priorities and independently manage multiple deadlines; excellent written and verbal communication skills; careful attention to detail; ability to exercise tact and discretion in relationships with students, faculty, staff, and visitors; ability to work with diverse populations and be sensitive to cross-cultural conditions. Required Application Materials Resume and cover letter Work Hours STANDARD 8-5 Bidding eligibility ends on 5/14/2019 at 11:55 PM Advertised: May 8, 2019 Eastern Daylight Time Applications close: May 14, 2019 Eastern Daylight Time

Keywords: Michigan State University, East Lansing , Secretary II, Administration, Clerical , East Lansing, Michigan

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