UPL Admin Office Assistant / Office Assistant III

Company: Michigan State University
Location: East Lansing
Posted on: May 21, 2023

Job Description:

UPL Admin Office Assistant / Office Assistant III
Michigan State University
Job no: 860169
Salary: Salary Commensurate with Experience
Position Description:
University Procurement and Logistics (UPL) is seeking a UPL Admin Office Assistant to perform administrative duties in support of UPL's Associate Vice President and Management Analyst of the UPL Administration sub-unit. This position will fulfill the administrative tasks that keep the UPL Administration team running.
Position Duties:

Efficiently assist with scheduling requests and calendar management for AVP and Executive Management
Complete travel arrangements with accuracy and timeliness
Coordinate with and support other departments within UPL
Professionally draft documentation such as letters, memos, presentations, and templates
Draft professional communications that can be sent on behalf of executive management
Maintain a high level of confidentiality
Investigate policies and procedures to maintain compliance
Provide assistance for on-site and remote events
Serve as a backup resource for on-site reception or office needs
Exhibit strong communications skills resulting in positive interactions with an audience of varying levels of knowledge and understanding
Ability to work independently and collaborate effectively in a team setting
Successfully prioritize quicky and multi-task in a fast-paced work environment
Complete special projects and other duties as assigned

Current MSU Benefit Highlights:
Compensation for this support staff position includes generous paid time off; a 10% retirement match with a 5% employee contribution to the base retirement plan; health and dental insurance plan options with premiums paid fully by MSU; education assistance benefits for employee and dependents; employer-paid life insurance; and a large menu of voluntary benefits. Details can be found in the Support Staff Open Enrollment Guide and respective collective bargaining agreements on the MSU Human Resources website at https://hr.msu.edu
Unit Specific Education/Experience/Skills
Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.
Desired Qualifications

Bachelor's degree in business or business-related field
Professional level experience with Microsoft Office Suite
Exceptional written/verbal sills
Excellent emotional intelligence
Knowledge of MSU/UPL policies and procedures

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
To apply: https://careers.msu.edu/ci/en-us/job/514776/upl-admin-office-assistant-office-assistant-iii
Required Application Materials
Resume and Cover Letter
Work Hours
STANDARD 8-5
Website
upl.msu.edu
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.recblid rwqpkdwfvktic9zge4jlei1pkh5ucj

Keywords: Michigan State University, East Lansing , UPL Admin Office Assistant / Office Assistant III, Administration, Clerical , East Lansing, Michigan