Office Manager/ Billing and Payroll Specialist / Associate Administrative Officer

Company: Vista Springs Timber Ridge Village
Location: East Lansing
Posted on: November 20, 2022

Job Description:

Vista Springs Timber Ridge Village - Vista Springs Careers
Find Your Greater Purpose
Vista Springs Timber Ridge Village is looking for a highly motivated professional who is wanting to be part of a dynamic team. Someone who wants to learn and grow with our company and help guide our staff in being the #1 Senior Living Communities in the state. -
Vista Springs offers many wonderful perks including, but not limited to:

Heavily subsidized low cost major medical plan.
Short Term Disability
401K
Dental and Vision Insurance, retirement plan, and generous Paid Time Off
Competitive Compensation and Benefits Program.
Advancement Potential.
Catered Living/Active Lifestyle, Assisted Living and Memory Care Community
Realize your full potential for career growth and professional excellence by bringing your full-self every day to thrive in our Joy in Work environment in one of our beautiful Award-winning purpose-built and master-planned communities.
Be part of a dynamic and dedicated team.

Working Conditions
Full time
Monday-Friday
8 hours a day- 40 hours a week + more as needed
Little travel required
Ability to work in an assisted living environment
Manager on Duty Rotation (weekends) -
Purpose
Very organized individual and able to keep accurate records for staff, residents and family members. Maintain a positive and caring attitude and present a professional image at all times. To assist the Managing Partner in the daily operations of the facility.
Essential duties and responsibilities

• Answer all incoming phone calls by the third ring
  
• Give tours of the facility
  
• Track census daily
  
• Daily bank deposits
  
• Maintain office budget
  
• Send out invoices/statements each month
  
• Resident billing records
  
• Payroll
  
• Handling daily in-coming/out-going mail
  
• Assist with scheduling and staffing.
  
• Order office supplies, gifts & upkeep of office equipment.
  
• Coordinate new hire implementation and orientation process.
  
• Coordinate all new resident admissions.
  
• Maintain staff and resident files
  
• Greet people as they enter into the building
  
• Assistant to the Managing Partner
  
• Accounts payable and receivable
  
• MOD Rotation
  
  Non-Essential duties and responsibilities
  
  
• Kitchen helper
  
• Resident care giver
  
• Occasional errands
  
• Assist residents when needed
  
• Ability to supervise in an emergency situation
  
  Educational requirements
  Associates degree (A.A.) or equivalent from two year college or technical school; three year related experience and/or training; or equivalent combination of education and experience.
  Work Experience
  Five years of office manager experience preferred. Two years' experience needed with MS office, Excel, Outlook, and Internet.
  Language Skills
  Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customer, staff, residents and their families. Must be able to speak, read and write Basic English skills.
  Physical Demands
  Lift up to 25 lbs. required to assist with occasional resident care needs
  Additional Information
  Must be able to work in a team player environment, multi-task, detail oriented person, organized and follow through skills.
  *This job description portrays in general terms the duties and responsibilities of the position. It is in no way intended to limit management's flexibility to assign work responsibilities.
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Keywords: Vista Springs Timber Ridge Village, East Lansing , Office Manager/ Billing and Payroll Specialist / Associate Administrative Officer, Administration, Clerical , East Lansing, Michigan