Secretary III
Company: Michigan Education Association
Location: East Lansing
Posted on: February 16, 2021
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Job Description:
RESPONSIBILITIES:An employee in this position will provide
support to the director in planning and implementing the
conferences, trainings and events of the organization, as well as
the preparation and maintenance of certain related records, many of
which are highly specialized and confidential. An employee is
expected to exercise initiative, independent judgment, and
discretion in carrying out assignments and in screening callers,
visitors and mail; in establishing and maintaining appointment
schedules; in responding to requests for information; and in
general public relations activities; and in establishing and
maintaining effective working relationships with the public,
members and leaders, as well as staff and management.ESSENTIAL
DUTIES:Assist in the coordination of conferences, trainings and
events of the organization as assigned, including but not limited
to: registering participants, arranging venue and food service,
reviewing and preparing vendor contracts and/or invoices for
approval; discussing vendor contracts for facility rentals,
lodging, meals, audio/video services and other similar items;
Primary responsibility for the Bargaining, Political Action and PR
conference, Summer Leadership Conference, State Staff Meetings,
UniServ CORE Training, Leader/Member Training, etc.;Track and
coordinate on-going activities; take formal meeting minutes; draft,
proofread, and finalize correspondence; Make calculations and
prepare variety of statistical reports and analysis by compiling
data, reviewing data for accuracy, and performing calculations; may
update and maintain department databases; Provide advanced
administrative support to an individual, department, and/or
division; maintain confidentiality of information; provide
assistance to director by screening calls, visitors, and mail; type
letters, memoranda, reports, and evaluations; transcribe machine
dictation; compose some letters independently; perform public
relations duties through contacts with visitors, callers, and
general liaison with other organizations; Maintain a variety of
files, mailing lists, and directories;Oversee inventory of supplies
and requisitions for replacement of supplies and equipment;Process
financial documents such as bills, prepare certain billings,
vouchers, purchase orders, balance books and reports;Establish and
maintain case/client contract files;Prepare material for
distribution;Provide information regarding departmental policies
and procedures;Perform other duties of a similar nature or
level.MINIMUM REQUIREMENTS:Graduation from a standard high school
or vocational school.Experience and training which provide the
following abilities, skills and knowledge:knowledge of the internal
and external functions of the association;considerable knowledge of
English, spelling, punctuation, and vocabulary;ability to use sound
judgment in making decisions, to work independently on responsible
and confidential assignments.ability to process and maintain
moderately complex administrative and fiscal records;ability to
operate a personal computer and common office equipment;ability to
communicate tactfully, courteously and effectively;ability to
attend division/department functions when overnight absence (away
from home) is required.Knowledge of:* Modern office procedures,*
Customer service principles,* Event planning,Demonstrated ability
in taking meeting minutes;Demonstrated ability in prioritizing work
and performing multiple tasks;Must possess excellent customer
service skills;Demonstrated ability in planning events;Demonstrated
ability in preparing business correspondence and compiling
data;Demonstrated ability in using computers and related software
applications;Demonstrated interpersonal skills as applied to
interaction with coworkers, supervisor, the general public, etc.
sufficient to exchange or convey information and to give and
receive work direction.
Keywords: Michigan Education Association, East Lansing , Secretary III, Administration, Clerical , East Lansing, Michigan
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