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Finance Assistant - Accounting Clerk II

Company: Michigan State University
Location: East Lansing
Posted on: July 3, 2019

Job Description:

Finance Assistant - Accounting Clerk II Job no: 589108 Work type: Support Staff Pay Grade: 08 Major Administrative Unit / College: Asc Prov For Univ Outreach & Engagement Department: Performing Arts Facilities & Programs 10052643 Salary: Salary Commensurate with Experience Location: East Lansing Categories: Full Time (90-100%), Clerical Technical- CT, Financial/Accounting, Office/Clerical Support, Union Working/Functional Title Finance Assistant Position SummaryThis is a Clerical Technical position with accounting and payroll responsibilities to assist the director of finance with daily actions to ensure compliance with the Wharton Center policy & procedures, the MSU Manual of Business Procedures, and verifying appropriate supporting documentation is attached when applicable. Assignments could include, but are not limited to, stagehand payroll processing and reconciling, regular sales revenue deposits, process accounts payable and receivable, vendor creation, general expense transactions for administrative costs, billing accounts, and auditing payroll transactions. Organizes monthly packets. Prints financial reports for supervisor's review. Initiates and processes purchase requisitions, travel reimbursements, disbursement vouchers, internal billings and adjusting entries while following Wharton Center policy & procedures and the MSU Manual of Business Procedures. May include preparing reports, maintaining records, reviewing Pro Card purchases, reviewing daily sales and deposits in EBS.Must be comfortable maintaining a high level of communication while interacting with all levels of representatives within the unit and University administration.Process stagehand bi-weekly payroll. Reconcile payroll and assign proper project codes. Updates applicable labor databases. (Lead Staff)Creates Student bi-weekly labor distribution and UltraTime reports necessary to reconcile and balance with operating statement. Prepares for the Director of Finance end of month adjusting entries (i.e., breakdown of the following: stagehand payroll by event project codes & departmental office pay including gift shop, marketing, education & Staff OT, etc.) Process weekly gift shop deposits and assign proper account information for sales, donations, and verify backup is complete. (Lead Staff) Process special payments for contracted employees that are on another units' payroll. This could include special payment forms and IDTs.Process travel reimbursements for Wharton Center employees. Follow Wharton and MSU Procedures to document expenses and request reimbursement in a timely manner. Utilize and maintain MS Access databases. Process disbursement vouchers (bank wire/rush check/non-rush check). Provide secondary support for misc. disbursement vouchers, artist payments, show settlements and other deposits of misc. sales revenue.Ad hoc duties & reports as assignedUnit Specific Education/Experience/Skills Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software; or an equivalent combination of education and experience. Desired QualificationsCandidate would possess strong skills with Microsoft Access Database or the ability to learn new software quickly. Previous experience with reading and interpreting sales reports, tracking income and expenses by event, and knowledge of the UltraTime time management program. Familiarity with the Kuali Financial System with the use of Sub Accounts, Sub Objects and Project Codes is preferential. Accurate data entry and management for tracking invoices would be ideal. Candidate should be able to meet hard deadlines, think ahead multiple steps and anticipate how data might need to be represented before it's analyzed. Strong written and verbal communication skills are also desired. Required Application Materials Resume and cover letter. Work Hours STANDARD 8-5 Bidding Eligibility ends on 07/02/2019 at 11:55 PM Advertised: Jun 26, 2019 Eastern Daylight Time Applications close: Jul 9, 2019 Eastern Daylight Time

Keywords: Michigan State University, East Lansing , Finance Assistant - Accounting Clerk II, Accounting, Auditing , East Lansing, Michigan

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