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Accounts Payable Auditor - Accounting Clerk II

Company: Michigan State University
Location: East Lansing
Posted on: November 16, 2021

Job Description:

Job postingsAccounts Payable Auditor - Accounting Clerk II Share this:+ + + + + - More (http://www.addthis.com/bookmark.php?v=250=pageup) Back to search results Apply now Job no: 733693 Work type: Support Staff Pay Grade:08Major Administrative Unit / College:University Procurement And LogisticsDepartment:Upl Finance And Analytics 10074482Sub Area:CT- Clerical Tech.Salary:Salary Commensurate with ExperienceLocation: East Lansing Categories: Administrative/Business/Professional, Financial/Accounting, Office/Clerical Support, Clerical Technical- CT, Full Time (90-100%), Union Working/Functional TitleAccounts Payable AuditorPosition Summary This position process purchase order invoice payments from receipt to final settlement and will provide a complete audit trail of financial transactions for invoice payments. You will be expected to maintain payment accuracy through consistent audit practices and requirements. Additional job duties include processing of cash receipts, MSU returned checks, electronic invoice rejections, PO rejections, non-check disbursements used for corrections and resolving vendor statement issues. Demonstrate superior customer service and professional communications both written and verbal, as this is core to our service mission to Michigan State University. Effectively explain and enforce policy with an educational focus toward stakeholders, simultaneously striving to maintain positive relationships at all times. Exhibit a spirit of teamwork and flexibility while consistently working to advance the mission of the University, unit and department. Work independently and use sound judgment while escalating issues appropriately. Demonstrate dependable, effective, and efficient work performance to meet service level expectations including individual performance metrics. Adapt to new processes and technology in reasonable timeframes. Invoice Audit: Match invoices to purchase orders and compare line- item content prices. Enter invoices with content in alignment with purchase orders in Kuali Financial Systems (KFS), our system of record. Validate supplier identification and address information for payment. Reject invoices that are missing the PO number, or where content does not align with the PO; resolve any issues with Procurement, supplier, or stakeholder, as necessary. Seek departmental invoice approval. Maintain archival records of payments. Review daily reports of prior data entries, proofread, and make corrections. Follow-up on statements containing aging invoices or credits. Reconcile outstanding items and clear invoices for payment according to established deadlines. Initiate wire transfers for international payments using KFS and external applications. Process paper checks, as needed. Share responsibility for AP office phone reception and back-up coverage of UPL reception desk and phone. Aid co-workers in balancing workload, as requested by supervisor, including scanning and indexing of email and paper invoices and completion other duties as assigned. This position involves on-site work requirements. Unit Specific Education/Experience/Skills The job requires: knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. The job may require knowledge of technical training related to the field of employment; or an equivalent combination of education and experience. Desired Qualifications Previous accounts payable experience General understanding of accounting principles Previous experience using Kuali Financial Systems or other financial applications Equal Employment Opportunity StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.Required Application MaterialsResume and cover letter.Together-we-will StatementThe university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:https://msu.edu/together-we-will/Work HoursSTANDARD 8-5Bidding eligibility ends 9/21/2021, at 11:55 PMAdvertised: Sep 15, 2021 Eastern Daylight Time

Keywords: Michigan State University, East Lansing , Accounts Payable Auditor - Accounting Clerk II, Accounting, Auditing , East Lansing, Michigan

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